Creating and Editing Text in PageMaker

To create text in PageMaker, select the Text Tool and create a text area on the page.

You can then type the required content inside that area.

A text block is an area that contains text.

Use the Text Tool to define the required area and then enter your text inside it.

After creating a text block, type the required words and sentences.

For example:

You can create a separate text block for a heading.

For example:

A heading can later be formatted using a larger font size or different font.

Create another text block when you need to add a paragraph.

A paragraph can contain several sentences and can be formatted according to the design of the publication.

Editing means changing existing text.

You can edit text by adding words, deleting words, correcting mistakes, or replacing existing content.

Before changing a particular part of the text, select the required text using the Text Tool.

The selected text can then be edited or formatted.

You can select an individual word and replace it with another word.

For example, change Course to Training.

A complete sentence can be edited when information needs to be corrected or updated.

Select the required sentence and make the necessary changes.

Place the text cursor at the required position and type additional content.

This is useful when adding new information to an existing paragraph.

Unwanted words, sentences, or characters can be removed from a text block.

Select the unwanted content and delete it carefully.

If a word is typed incorrectly, place the cursor near the mistake and correct the word.

Always review the publication before printing or sharing it.

Existing text can be replaced with new content.

This is useful when updating names, dates, prices, addresses, course information, or other details.

The text cursor can be moved to different locations within a text block.

This allows you to insert or remove content at the correct position.

Keyboard keys can make text editing faster.

• Backspace – removes characters before the cursor.
• Delete – removes selected or following content depending on the context.
• Arrow Keys – move the cursor.
• Enter – creates a new paragraph or line.

Text can be copied when you need the same content in another location.

Select the required text, copy it, and place the copy where it is needed.

Cutting removes selected text from its current location so that it can be placed somewhere else.

It is useful when you want to move text from one location to another.

After copying or cutting text, it can be pasted into another suitable location.

This can save time when the same information is needed in multiple places.

If you make an unwanted change, the Undo command can help reverse the recent action.

Undo is especially useful while experimenting with text and formatting.

Redo can be used when you want to restore an action that was previously undone.

Undo and Redo can make editing safer and easier.

Suppose an institute notice contains an incorrect date. You can edit the existing date instead of creating the notice again.

This makes updating documents faster.

Brochure information such as course names, fees, contact numbers, and addresses may need to be updated.

You can edit the existing text without rebuilding the complete layout.

Newsletters may contain several articles and paragraphs. You can edit individual sections without changing unrelated content.

After editing, read the text again to make sure that the changes did not create spelling, spacing, or grammatical mistakes.

A final review is important before printing.

A common mistake is selecting too much text and accidentally changing or deleting content that was not intended to be changed.

Always check the selected text before applying an action.

Create a new A4 publication and type the following heading:

Below it, create a paragraph describing the courses offered by the center.

Edit your paragraph by adding a new sentence. Then replace one existing word with another word.

Practice deleting an unwanted sentence as well.

Create a short contact information section. Copy one part of the text and place it in another text block.

Then move another part of the text to a different location.

• Create a text block using the Text Tool.
• Enter the required text.
• Select text before editing or formatting it.
• Add or delete content carefully.
• Correct spelling mistakes.
• Use copy, cut, and paste when required.
• Use Undo when you make a mistake.
• Review the complete text after editing.

In this lesson, you learned how to create and edit text in PageMaker. You learned how to create text blocks, add and delete content, replace text, correct mistakes, and move text.

You also learned about copying, cutting, pasting, Undo, Redo, and checking text after editing.